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Guidelines for Shipping Department

Pack contents tightly within the box, or crate. In this way the container wall is given added strength and harmful shifting of merchandise is avoided.

Ship large loads whenever possible, as large loads are less likely to be damaged than small ones. Keep goods protected from rain, seawater and moisture.

Heavy machinery and odd-shaped items should be boxed or crated and provided with skids for easier handling and storage

Select the most advantageous pallet size and style. A four-way entry pallet permits handling from all four sides with a fork or pallet truck, thus facilitating handling. Additionally, the standard size pallet size of 40 inches by 48 inches (1000mm x1200mm) maximizes the volume, which can be loaded into shipping containers.

Prepare ferrous surfaces with a rust inhibitor to enable your product to arrive at its destination free from rust or corrosion.

Drain holes should be made in the skid or floor area of large containers, boxes or crates. This will allow seawater or condensation to flow out of the container.

Do not try to put too much in each container, as the weight might exceed the limitations of the container being used.

Ensure weight is distributed evenly within the crate.

Marks should be applied with waterproof ink to three surfaces of each package. Cautionary markings should be in English, the language of the country of destination and the international graphic-handling symbols.

Protect goods adequately from pilferage.

If the cargo is liquid, do not fill containers completely but leave expansion space to allow for variations in temperature. The cargo should be protected from rainwater damage that may occur when air cargo is taken to loading ramps.

Shipments by air for liquid cargo, certain additional guidelines apply: The packing should be able to withstand air pressure; liquid cargo should be protected from the hazards of high pressure and leakage

Shipping Documentation

What documents are required?

The shipping documents needed for importing or exporting transactions usually depend on the type of goods. In many cases, the required documentation will also vary depending on the country of origin or destination. Thus, documents may have to be prepared in a particular way to comply with the requirements of the letter of credit.

As a rule of thumb, a standard importing or exporting transaction usually requires a Commercial invoice, Packing list, Airway Bill or Bill of Lading and an Insurance certificate - depending on your terms.


How to pack the cargo

Packing requirements vary greatly and will depend on the type of cargo being shipped. There are many set rules for successful cargo packing. For example, any movement of the cargo within its own packaging during transit is likely to cause damage. So the tighter and more secure the packing, the less likelihood there will be of damage. We recommend you seek reliable advise on the type of packing requirements for your particular cargo.

Unit Loads

The type of materials used for shipping will vary according to the product, the type of transportation (ocean or air), and the ultimate destination. However, the basic principle of packaging is known as the "unit load' concept or "unitization." Unitization is based upon the theory that all shippers should pack their cargo so it may be moved and handled entirely by mechanical equipment, such as lifts and cranes, throughout the distribution network. This practice reduces the need for labor, the handling of boxes, and the amount of damage. Also, it allows for faster loading and unloading by transportation equipment, more efficient distribution center operations and a reduced level of pilferage. The reduced costs of the distributor in terms of labor and time often result in cost discounts for the exporter.

In practice, the unit load concept means that small, highly expensive items, such as calculators, should first be totally enclosed in cartons, or double, even triple wall containers to avoid pilferage and damage. Second, the boxes or containers should be secured to pallets with shrink-wrap & plastic strapping. Large items can be secured directly to pallets, assuring that they are adequately protected from damage

Export and Import Handling

Export & Labeling
Labeling of cargo is often overlooked, when preparing the shipment. The labeling process identifies your cargo from other shipper's cargo as being uniquely yours. It also supplies important consignment information to the cargo Handlers. The labels should clearly state your Consignment address with phone number, fax numbers and contact person; the labels should then be securely attached to each cargo piece.

Your cargo labels should be numbered 1 up. For example, you have 10 cargo pieces, then each piece should be marked 1 of 10, 2 of 10, 3 of 10. This numbering method identifies to each person involved in the cargo transport chain that there are 10 cartons belonging to this shipment.

When shipping with our service, we take every care of your cargo, however should any cargo be misplaced during the shipment handling process and you have followed the correct labeling procedure it will greatly increase the correct cargo handling process thus ensuring a smoother cargo delivery.

Import & Insurance
Advice your customs broker of the shipping details as given by your supplier (unless you intend to clear the goods yourself). Do this as soon as you receive the details to avoid delays in clearing the goods. In countries such as China, where the banks are responsible for processing documentation, the customs broker may not receive notification of the shipment until after the goods arrive. Your bank wills advice when the shipping has arrived. Ensure the documents be in order before you accept them.

When the goods arrive ensure that your customs broker is in the process of clearing them through customs and quarantine. To clear the goods your broker (or yourself if you intend clearing the goods) will need the bill of lading/air waybill, commercial invoice and any other relevant documents. Take delivery and examine consignment immediately for Insurance. Give a clean receipt for the goods only when satisfied as to their quality, quantity and condition.

We take every care to ensure the safe handling and transportation of your consignment. However, we recommend insurance because there is always a risk of unforeseen circumstances damaging your goods. Our question to you is, "Can you afford not to insure your consignment?"

It is the responsibility of overseas importers to insure consignments when the shipment is on a Free On Board (FOB) or Cost and Freight (CFR) basis. It is the exporters obligation to arrange insurance in CIF/CIP contracts. Banks providing documentary credit will usually want insurance on at least the CFR value of the goods.

Container Detention
Import & Export shipping containers are used to move the Import & Export cargo on container ships .The containers are a critical part of the Import & Export shipping transport system therefore when supplies of shipping containers are delayed or are running low due to late return of the containers, it in fact slows down the import & export of international cargo & creates extra expense on the international transport community by the inefficient few. Therefore to alleviate the late return of containers the Shipping companies applies late return Detention Charges.

Volume Weight
The formula for that is 1:6 or in layman's terms, 1 kg equals 6000 cubic centimeters. If your dimensions, however, are reflected in inches, the factor to consider is 1 lb equals 166 cubic inches.

Volume weight is determined by using the following calculations for those shipments with dimensions in centimeters: (Length x Width x Height) divided by 6000 = volume in kilograms